Lecturer Appointments

AY Appointments

• Complete New Hire in CHRS Recruiting
  • Instructions on how to complete the new hire in CHRS Recruiting
• Complete the Contract Data
  • 1. Go to the CSU Contract Data page
    2. Click Add a New Value tab
       The Add a New Value page displays
    3. Enter requested data
    4. Click Add
    5. Enter criteria on Contract Status/Content page
       • For an AY appointment, in the Contract Status/Content section, click the Add [+] button at the top right corner. A new row displays. Enter criteria for the spring semester.
    6. Enter criteria in TF Contract Detail section
    7. Click TF Contract Total tab
       The TF Contract Total page displays
    8. Verify the data for the semester(s)
    9. Letter Code: Enter CN1 in the semester(s)
    10. Click Save
• Generate and Print the Appointment Form
  • 1. Go to the TF/TA/GA Appt-Revision Form
    2. Click Search
       The search results display
    3. Select a Run Control ID by clicking the appropriate hyperlink
       The appointment form page displays
    4. Enter the data to generate and populate the appointment form
    5. Click Run
       The Process Scheduler Request page displays
    6. Select the following settings:
       • Server Name: PSUNX
       • Type: Web
       • Format: PDF
    7. Click OK
       The TF/TA/GA Appt-Revision Form page displays
    8. Click Process Monitor
       The Process List page displays
    9. Wait at least 15 seconds, and then click Refresh
    10. Continue waiting and then clicking the Refresh button until Run Status changes to Success and Distribution Status changes to Posted
    11. Click Details hyperlink
        The Process Detail page displays
    12. Click View Log/Trace hyperlink
        The View Log/Trace page displays
    13. Click the PDF hyperlink
    14. Print the contract using the browser or Adobe Acrobat print button
    15. Obtain signatures and forward to Faculty Services (via Dean's Office as applicable)
• Tutorial Videos
  • • Lecturer Hiring Process: Overview of Hiring: Lecturer, TAs, and GAs Tutorial Video
    • One Semester Appt in CSU Contract Data
    • AY Appt with Same FTE in CSU Contract Data
    • AY Appt with Different FTE in CSU Contract Data
    • Entitlement Appt in CSU Contract Data
    • Late Start Appt in CSU Contract Data

12-Month Appointments

• Complete New Hire in CHRS Recruiting
  • Instructions on how to complete the new hire in CHRS Recruiting
• Complete the Contract Data
  • 1. Go to the CSU Contract Data page
    2. Click Add a New Value tab
       The Add a New Value page displays
    3. Enter requested data
    4. Click Add
    5. Enter criteria on Contract Status/Content page
    6. Enter criteria in TF Contract Detail section
    7. Click TF Contract Totaltab
       The TF Contract Total page displays
    8. Verify the data for the semester(s)
    9. Letter Code: Enter CN1 in the semester(s)
    10. Click Save
• Generate and Print the Appointment Form
  • 1. Go to the TF/TA/GA Appt-Revision Form
    2. Click Search
       The search results display
    3. Select a Run Control ID by clicking the appropriate hyperlink
       The appointment form page displays
    4. Enter the data to generate and populate the appointment form
    5. Click Run
       The Process Scheduler Request page displays
    6. Select the following settings:
       • Server Name: PSUNX
       • Type: Web
       • Format: PDF
    7. Click OK
       The TF/TA/GA Appt-Revision Form page displays
    8. Click Process Monitor
       The Process List page displays
    9. Wait at least 15 seconds, and then click Refresh
    10. Continue waiting and then clicking the Refresh button until Run Status changes to Success and Distribution Status changes to Posted
    11. Click Details hyperlink
        The Process Detail page displays
    12. Click View Log/Trace hyperlink
        The View Log/Trace page displays
    13. Click the PDF hyperlink
    14. Print the contract using the browser or Adobe Acrobat print button
    15. Obtain signatures and forward to Faculty Services (via Dean's Office as applicable)
• Tutorial Videos
  • • 12 Month Appt in CSU Contract Data

Appoint Lecturer to Concurrent Job

• Complete Concurrent Hire in CHRS Recruiting
  • Instructions on how to complete the concurrent hire in CHRS Recruiting
• Complete the Contract Data
  • 1. Go to the CSU Contract Data page
    2. Click Add a New Value tab
       The Add a New Value page displays
    3. Enter requested data
    4. Click Add
    5. Enter criteria on Contract Status/Content page
    6. Enter criteria in TF Contract Detail section
    7. Click TF Contract Total tab
       The TF Contract Total page displays
    8. Verify the data for the semester(s)
    9. Letter Code: Enter CN1 in the semester(s)
    10. Click Save
• Generate and Print the Appointment Form
  • 1. Go to the TF/TA/GA Appt-Revision Form
    2. Click Search
       The search results display
    3. Select a Run Control ID by clicking the appropriate hyperlink
       The appointment form page displays
    4. Enter the data to generate and populate the appointment form
    5. Click Run
       The Process Scheduler Request page displays
    6. Select the following settings:
       • Server Name: PSUNX
       • Type: Web
       • Format: PDF
    7. Click OK
       The TF/TA/GA Appt-Revision Form page displays
    8. Click Process Monitor
       The Process List page displays
    9. Wait at least 15 seconds, and then click Refresh
    10. Continue waiting and then clicking the Refresh button until Run Status changes to Success and Distribution Status changes to Posted
    11. Click Details hyperlink
        The Process Detail page displays
    12. Click View Log/Trace hyperlink
        The View Log/Trace page displays
    13. Click the PDF hyperlink
    14. Print the contract using the browser or Adobe Acrobat print button
    15. Write in the next unused record number found in the CSUID Search in the Empl ID field
    16. Obtain signatures and forward to Faculty Services (via Dean's Office as applicable)
• Tutorial Video: Appoint Lecturer to a Concurrent Job
  • Add a Concurrent Job for TF, TAs, or GAs Tutorial Video

Generating Forms

• Tutorial Videos
  • • Generating Statement of Terms and Conditions
    • Generating the Appointment Form
    • Generating the Revision Form

Rehire Lecturer - No Break in Service

• Complete the Contract Data
  • 1. Go to the CSU Contract Data page
       The CSU Contract Data search page displays
    2. Click Add a New Value tab
       The Add a New Value page displays
    3. Enter requested data
    4. Click Add
    5. Enter criteria on Contract Status/Content page
       • For an AY appointment, in the Contract Status/Content section, click the Add [+] button at the top right corner. A new row displays. Enter criteria for the spring semester.
    6. Enter criteria in TF Contract Detail section
    7. Click TF Contract Total tab
       The TF Contract Total page displays
    8. Verify the data for the semester(s)
    9. Letter Code: Enter CN1 in the semester(s)
    10. Click Save
• Generate and Print the Contract/Terms & Conditions
  • 1. To print the Terms and Conditions for a Lecturer, go to the TF Contract by Emplid page. 
       To print the Terms and Conditions for a Teaching Associate, go to the Contract for TA page, or to print the Terms and Conditions for a Graduate Assistant, go to the Contract for GA page.
       The Find an Existing Value search page displays
    2. Click Search
       The search results display
    3. Select a Run Control ID by clicking the appropriate hyperlink
       The contract page displays
    4. Enter the data to generate the contract
    5. Click Run
       The Process Scheduler Request page displays
    6. Select the following settings:
       • Server Name: PSUNX
       • Type: Web
       • Format: PDF
    7. Click OK
       The contract page displays
    8. Click Process Monitor hyperlink
       The Process List page displays.
    9. Wait at least 15 seconds, and then click Refresh
    10. Continue waiting and then clicking the Refresh button until Run Status changes to Success and Distribution Status changes to Posted
    11. Click Details hyperlink
        The Process Detail page displays
    12. Click View Log/Trace hyperlink
        The View Log/Trace page displays
    13. Click PDF hyperlink
    14. Print the contract using the browser or Adobe Acrobat print button 
        Note: 2 pages will print for an Academic year appointment
• Generate and Print the Appointment Form
  • 1. Go to the TF/TA/GA Appt-Revision Form
    2. The Find an Existing Value search page displays
    3. Click Search
       The search results display
    4. Select a Run Control ID by clicking the appropriate hyperlink
       The appointment form page displays
    5. Enter the data to generate and populate the appointment form
    6. Click Run
       The Process Scheduler Request page displays
    7. Select the following settings:
       • Server Name: PSUNX
       • Type: Web
       • Format: PDF
    8. Click OK
       The TF/TA/GA Appt-Revision Form page displays
    9. Click Process Monitor
       The Process List page displays
    10. Wait at least 15 seconds, and then click Refresh
    11. Continue waiting and then clicking the Refresh button until Run Status changes to Success and Distribution Status changes to Posted
    12. Click Details hyperlink
        The Process Detail page displays
    13. Click View Log/Trace hyperlink
        The View Log/Trace page displays
    14. Click the PDF hyperlink
    15. Print the contract using the browser or Adobe Acrobat print button
    16. Obtain signatures and forward to Faculty Services (via Dean's Office as applicable)
• Tutorial Video: Rehire a Lecturer with No Break in Service
  • Rehire a Lecturer with No Break In Service Tutorial Video

Rehire Lecturer - Break in Service

Please note, for faculty with a break in service of two or more consecutive semesters, they should be hired through CHRS Recruiting.

Revise Contracts

• Revise Contract—Change WTU/FTE with Same Effective Date
  • 1. Go to the CSU Contract Data page
       The CSU Contract Data search page displays
    2. Enter search criteria (such as last name, emplid)
    3. Select Correct History checkbox
    4. Click Search
       The Contract Status/Content page displays
    5. In the TF Contract Detail section, use the lookup button to select Term
    6. Enter changes
    7. Click Save
    8. Click TF Contract Total tab
    9. Verify the revised data for semester(s)
• Generate and Print the Contract/Terms & Conditions
  • 1. To print the Terms and Conditions for a Lecturer, go to the TF Contract by Emplid page. 
       To print the Terms and Conditions for a Teaching Associate, go to the Contract for TA page, or to print the Terms and Conditions for a Graduate Assistant, go to the Contract for GA page.
       The Find an Existing Value search page displays
    2. Click Search
       The search results display
    3. Select a Run Control ID by clicking the appropriate hyperlink
       The contract page displays
    4. Enter the data to generate the contract
    5. Click Run
       The Process Scheduler Request page displays
    6. Select the following settings:
       • Server Name: PSUNX
       • Type: Web
       • Format: PDF
    7. Click OK
       The contract page displays
    8. Click Process Monitor hyperlink
       The Process List page displays.
    9. Wait at least 15 seconds, and then click Refresh
    10. Continue waiting and then clicking the Refresh button until Run Status changes to Success and Distribution Status changes to Posted
    11. Click Details hyperlink
        The Process Detail page displays
    12. Click View Log/Trace hyperlink
        The View Log/Trace page displays
    13. Click PDF hyperlink
    14. Print the contract using the browser or Adobe Acrobat print button
• Generate and Print the TF/GA/TA Revision Form
  • 1. Go to the TF/TA/GA Appt-Revision Form
       The Find an Existing Value search page displays
    2. Click Search
       The search results display
    3. Select a Run Control ID by clicking the appropriate hyperlink
       The TF/TA/GA Appt-Revision Form page displays
    4. Enter the data to generate the appointment form
    5. Click Run
       The Process Scheduler Request page displays
    6. Select settings as follows:
       • Server Name: PSUNX
       • Type: Web
       • Format: PDF
    7. Click OK
       The TF/TA/GA Appt-Revision Form page displays
    8. Click Process Monitor hyperlink
       The Process List page displays
    9. Wait at least 15 seconds, and then click Refresh
    10. Continue waiting and then clicking Refresh until Run Status changes to Success and Distribution Status changes to Posted
    11. Click Details
        The Process Detail page displays
    12. Click View Log/Trace
        The View Log/Trace page displays
    13. Click the PDF hyperlink
    14. Print the contract using the browser or Adobe Acrobat print button
• Revise Contract—Change WTU/FTE with Different Effective Date
  • 1. Go to the CSU Contract Data page.
       The CSU Contract Data search page displays
    2. Enter search criteria (such as last name, emplid)
    3. Click Search
       The Contract Status/Content page displays
    4. In the Contract Status/Content section, click the Add [+]button
       A new row displays
    5. Click View All hyperlink
       All rows display
    6. Enter criteria in the Contract Status/Content section
    7. Enter criteria in the TF Contract Detail section
    8. Click Save
    9. Click TF Contract Total tab
       The TF Contract Total page displays
    10. Verify the revised data for the semester
    11. Generate and print the contract/terms and conditions (as described in section above)
    12. Generate and print the TF/GA/TA revision form (as described in section above)
• Revise Contract—Change Lecturer Level
  • 1. Go to the CSU Contract Data page
       The CSU Contract Data search page displays
    2. Enter search criteria (such as last name, emplid)
    3. Select Correct History checkbox
    4. Click Search
       The Contract Status/Content page displays
    5. Enter changes in the TF Contract Detail section
    6. Click Save
    7. Click TF Contract Total tab
       The TF Contract Total page displays
    8. Verify the revised data
    9. Generate and print the contract/terms and conditions (as described in section above)
    10. Generate and print the TF/GA/TA revision form (as described in section above)
• Tutorial Videos
  • • Revising Contracts: Contracts Revision Tutorial Video
    • Revise Appt in CSU Contract Data at the Start of the Semester
    • Revise One Semester Appt in CSU Contract Data After the Start of the Semester
    • Revise AY Appt in CSU Contract Data After the Start of the Spring Semester
    • Revise AY Appt in CSU Contract Data so Appt has Different FTEs for Fall and Spring Semester
    • Separating Appt in CSU Contract Data at the Start of the Semester
    • Separating Appt in CSU Contract Data After the Start of the Semester