Summer Session

All summer appointments are considered additional employment and must be reviewed and approved prior to class start dates. Employment is limited to 125% of a full-time time base.

Faculty Services provides Summer Additional Employment Guidance that discusses different appointment scenarios and the limits to appointment time base. For example, 12-Month faculty have a pre-existing summer time base proportionate to their 12-Month appointment fraction, while AY faculty start with zero time base each summer. Each summer appointment adds to the overall time base; cumulatively, they may not exceed 125% of full-time time base.

Only PaCE Summer Session (self-support), and State Supported Summer Session, meet the CSU-CFA Collective Bargaining Agreement's definition of “Summer Term Employment in Article 21. However, other additional employment is common during summers, including classes offered by special session programs in the summer. Employment in PaCE Special Session and PaCE SJSU Online during summers are regulated by Article 40 of the CSU-CFA Agreement.

Differences in employment regulations and funding streams makes it important that the proper employment type be selected when appointments are made. Non-instructional appointments for duties that are in service to the summer term or special session program should also be made using the corresponding employment type for the term. (Whereas duties toward the general fund supported fall and spring semesters that are performed in summer should be appointed as 12-Month Faculty.)

Teaching (and non-instructional) appointment types listed on the Faculty Additional Employment Form and their job codes are:

• PaCE Summer Session, job code 2357
• State Supported Summer, job code 2457
• PaCE Special Session, job code 2322
• PaCE SJSU Online, job code 2322

Acceptance of this type of appointment and course assignment includes an agreement by the faculty member to meet the class on the first day regardless of enrollment. A faculty unit employee's appointment may provide for participation in the student evaluation process. The responsibilities of a faculty unit employee assigned to Summer term stated above include teaching, office hours, advising, and other assigned duties.

• Compensation

  • A single check for the summer session work will be issued after grade rosters are submitted for each session. Checks are issued approximately 30 days after the last day of the session provided the paperwork is submitted correctly and timely to Faculty Services.

    For both sessions, PaCE Summer Session and State Supported Summer appointments, compensation is calculated by what is known as the 1/30th unit rate. The salary per WTU is determined as 1/30th of the AY salary (not 12-Month salary) base rate in the preceding academic year. Faculty Services will provide the 1/30th AY rate per WTU compensation amounts for each faculty member sorted by the department and college. New faculty in summer obviously do not have a prior AY salary base rate, so the initial summer rate should be commensurate with similarly qualified temporary faculty at their rank.

    Below is an example of how to calculate the 1/30th AY rate per WTU rate:

    AY Monthly base rate is multiplied by 12 months and divided by 30 (30 is the # of WTUs constituting full-time employment in an Academic Year) $7,500 x 12 = $90,000 / 30 = $3,000 per WTU. As you can see, in summer, faculty are paid the same rate per WTU that they earn during the academic year.

• Deadlines

  • Summer appointment processing deadlines can be found on the Summer Session Appointments Processing Deadlines Calendar. Departments should assume that any appointments made after that date are not approved unless they are otherwise notified.

    We know it can be difficult to navigate all the faculty appointment processes, so we want to help you. Drop in to one or more of our open labs so we may answer your questions or help you troubleshoot issues.

    The Schedule of OpenLabs for Additional Employment may be found at the Faculty Services Open Lab Times or email us with any questions at additionalemployment-faculty@sjsu.edu.

• Hiring Process

  • Hiring New Faculty During Summer

    New faculty may not begin teaching unless cleared for employment by I-9 review and new employee paperwork completion (EVC issued).

    CHRS Recruiting

    To streamline appointment processes (alignment with regular session faculty hiring) and to maintain compliance with hiring guidelines and laws, we use CHRS Recruiting to gather new and rehire paperwork the same as we do for regular appointments. This includes:

    • All new SJSU Faculty Employees
    • All returning Faculty with a Break in Service Greater than 12 months

    Departments should create Summer/Special Session temporary faculty applicant pools like those used with regular session faculty. Departments will collect all documents normally collected for regular session temporary faculty (including the required 3 letters or SkillSurvey references). Background checks and Tracker I-9 are initiated in CHRS Recruiting, and documents are bulk compiled and uploaded to the Faculty Additional Employment Form in OnBase after I-9 verification.

    Setting up CHRS Recruiting for CPGE Summer, Winter, and Special Sessions is very similar to setting it up for Temp Faculty hiring in regular semesters. Contact your Faculty Employment Specialist for further assistance with the CHRS Recruiting process You can find their contact information on the Faculty Services Teams webpage.

    If you would like assistance or have questions about the Special Session CHRS Recruiting process, you may attend any CHRS Recruiting Open Lab sessions during the following days/times (click preceding link for Zoom information). Times are:

    • Tuesdays from 9:00 a.m. - 10:00 a.m.
    • Thursdays from 2:00 p.m. - 3:00 p.m.
• Appointment Processing

  • To request appointments, please visit the Faculty Additional Employment OnBase Unity Form. Fill in the faculty, course, and approval routing information in the appropriate form type. These forms may also be used to appoint faculty to non-instructional duties during the summer—duties that serve students in the associated term or program. However, teaching and non-instructional appointments should be made on separate forms.

    Please see the Summer Additional Employment Guidance—updated annually—for more information. For your convenience, guides for using OnBase for each session type are located below:

    • OnBase Tutorial - PaCE Summer Session
    • OnBase Tutorial - State Supported Pre-Approval & Payment Guide
    • Onbase Tutorial- PaCE Special Session

Additional Resources

• Faculty Additional Employment Form in OnBase
• Summer Additional Employment Guidance
• OnBase Tutorial - PaCE Summer Session
• OnBase Tutorial - State Supported Pre-Approval & Payment Guide
• Onbase Tutorial- PaCE Special Session