Project Move Requests

Project Moves are relocations of departments or department resources that are initiated and managed by an FD&O project manager related to separate, larger work (e.g. renovations, construction, shutdowns for maintenance, etc.) conducted by FD&O.

Note that many moves are contracted to external entities. Requesting departments or units should be prepared to budget and pay for any and all moves whether part of a related renovation or construction project or as a separate, special or non-routine service requested from FD&O.

  1. Move requests will be initiated via a WebTMA ticket submitted by the FD&O Project Manager (not by the client). Depending on the size and scope of the move required to support the project, the service request should be completed by the Project Manager 2 - 4 weeks prior to the required move.
  2. When planning moves, your Project Manager (PM) will set-up the meetings for preliminary and final drawings for location of your data and telephone moves; your PM should initiate these meetings with the inclusion of the Information Technology representatives. If you need further assistance please contact your department technical staff.
  3. The information provided by the project manager should include all contact information and detailed information about the required moves (scope of work) that the FD&O Moving Services Specialist will need.
  4. It is acceptable for specific project related move requirements to be communicated to the FD&O Moving Services Specialist during a project meeting, via email, by phone, or by voice mail after the I-request form has been submitted.
  5. The FD&O Moving Services Specialist will determine the requirements of each project related move, and determine whether the internal movers or contracted movers are required to perform the work.
  6. If internal movers will perform the work, the FD&O Moving Services Specialist will put it on the in house mover's schedule and provide them with a copy of the official work request detailing the requirements of the move. Moves using the FDO crew are usually chargeable to the project.
  7. If it is determined that contract movers are required to complete the work, the moving specialist will contact the contract movers and schedule them to perform the work by utilizing the FDO blanket contract. Only the FDO Moving Services Specialist or another designated FDO employee can authorize work to be performed against the contract moving services blanket purchase orders for campus and MLK moves. All contracted moving services are chargeable to the project.