Non Project Move Requests

Review FD&O Moving guidelines before submitting a request for moving service. Non-project moves are non-routine requests to move a department's or unit's resources or spaces that must be budgeted and paid for by the requesting entity. These moves may include office changes, equipment or furniture moving and space reconfiguration.

All customer-initiated move requests must go through WebTMA.

  • When planning moves, contact Information Technology to coordinate the relocation of phones and data lines. If you need further assistance please contact your department technical staff.
  • Upon receipt of request, the Moving Services Specialist will determine if the work can be completed by in-house university movers or through contracted movers.
  • The Moving specialist will work with the client on requirements of the move and scheduling work based on timelines and resources. FD&O is responsible for authorizing, coordinating, and scheduling with contract movers. All moves utilizing contract movers are chargeable to the requesting organization.
  • Prior to any chargeable moves taking place:
    • Estimates for moves must be approved by the requestor and a work order issued by FD&O; or
    • The requestor can request Time and Materials (TM). This can be done by stating "Time and Materials" or "Bill Actual" and include a the chart field ID in the "request" section of the WebTMA request form. By requesting TM the customer agrees to the actual cost (labor and materials) it takes the movers to complete the move.
    • An FD&O work order will then be issued and costs will be billed accordingly.
  • WebTMA requests for non-chargeable moves must be submitted no less than three (3) business days prior to required move. Requests should preferably be submitted one (1) week in advance for ample review time.
  • WebTMA requests for chargeable moves must be submitted 1-2 weeks prior to the required move, which will allow time for the move to be estimated by the Moving Specialist, and for the estimate to be approved by the requestor.
  • A work request will not be issued unless the approved estimate has been received by FDO. No moves can be scheduled without a work order in place.