Temporary Appointment Funding Changes

Temporary funding changes can be set up if an appointment is for one fiscal year (July 1 - June 30) or less than one year.

Submitting the Request

1. Retrieve an Employee Profile Form [pdf] from SJSU@Work; you can follow these step-by-step-instructions.
2. Complete the Employee Profile Form; instructions are provided below.
3. Email the completed Employee Profile Form to FinanceConnect.

Completing the Employee Profile

When completing the Employee Profile Form for FinanceConnect:

You will need to update the Funding section, located in the bottom right corner of the form.  Please specify:

• Chartfield: We must have a DeptID and Fund code for all requests.  You can decide whether to include Program, Class, and/or Project codes.
• Percentage (Pct): The percentage total must equal 100%.
• Effective Dates:
  • For non-academic appointments, specify the start & end date [MM/01/YY - MM/31/YY].
  • For academic appointments, specify the term [Fall YY, Spring YY] or academic year [AY YY-YY].  You do not need to provide an end date.
• Signatures:
  • For non-academic departments, obtain Manager approval.
  • For academic departments, obtain either the Dean’s Office or AVP approval.

You do not need to include an Action Code or Reason Code. We do not use this information when processing your request.

Previously Issued Paychecks

If the submission date of the temporary funding request is later than the effective date, then you might need to process HR Expense Adjustments to correct the chartfield(s) for previously issued paychecks.  Temporary funding changes are applied to the next issued paycheck, and they cannot be applied retroactively.