Forms and Policies

Please open the forms using the latest version of the free Adobe Acrobat Reader to fill it out and sign it.  If you have any questions regarding the reservation forms, please call the AV & Event Services Office at (408) 924-6300 or email student-union-events@sjsu.edu.

Student Union Meeting Spaces

Ballroom Reservation Request Form [pdf] - Use this form to request reservations for the Ballrooms located inside the Student Union.

Campus Reservation Request Form [pdf] - Use this form to request reservations for classrooms, the Spartan Memorial, & Spartan Complex Gyms.

Food & Beverage Approval Form [pdf] - Use this form to obtain approval for providing approved food & beverage at an event in the Student Union building. 

Meeting Room Reservation Request Form [pdf]  - Use this form to request reservations for Meeting Rooms inside the Student Union Building.

Theater Reservation Request Form [pdf] - Use this form to request reservations for the Theater inside the Student Union building.

Spartan Recreation and Aquatic Center Meeting Spaces

SRAC Reservation Request Form [pdf] - Use this form to request reservations for the Spartan Recreation and Aquatic Center.

Additional Campus Meeting Spaces

Event Memo [pdf] - The Event Memo is required for Morris Dailey Auditorium and weekend requests for use of classrooms, Spartan Memorial, and Spartan Complex Gyms. View a Sample Memo Letter. [pdf]

Morris Dailey Auditorium Reservation Form [pdf] - Use this form to request reservations for non-academic events in the Morris Dailey Auditorium. 

Table Space Request Form [pdf] - Use this form to request table spaces for the 7th St Plaza and the BBC Courtyard. (Note: Once you receive your permit, you must display it on your table at all times during use.) 

Event Center Reservation Request Form [pdf] - Use this form to request reservations for the Provident Credit Union Event Center.

EMS Reservations Account Setup

If you don’t have an account set up, please use the following link to access the EMS Account Request.
https://tinyurl.com/EMSAccountRequest
If you are a student organization, you must be the President or Treasurer in order to request an account.

• Once Event Services has notified you of your account activation, please log on to scheduling.sjsu.edu, enter your SJSU email and use the “forgot password” option to reset your password.
• After the password reset is complete, you can log in with your SJSU email and password.
• To make a reservation, click “Book Now” under Process Templates for the location you’d like to request a reservation, then follow the prompts and complete the online form to submit your request.

For access-related questions about the reservation process, please send an email to student-union-events@sjsu.edu or call the AV & Event Services Office at (408) 924-6300 or.