Forms by Categories

1) DocuSign is the preferred and secured method. Use your SJSU email to send forms to records-regist@sjsu.edu. Do not include SSN, DOB, or passport info.

2) Use Dropbox by the Student Services Center entrance

3) USPS Mail

**Some forms have specific filing periods, please refer to the Registration Calendar page for term specific dates.

Enrollment/ Registration

• Excess Units: Undergraduate [pdf] (Refer to specific term calendar for filing dates) | Graduate [pdf]
• Late Enrollment (Note: You must clear ALL registration holds from your student center before submitting this form)
  
  • • Late Add - Post Census for Spring'25 will be available on 2/20/25 (DocuSign, Signing Routing Order [pdf], Refer to specific term calendar for filing dates)
    • Late Add - Retroactive for prior semester (DocuSign, Signing Routing Order [pdf], valid after the last day of instruction of each semester) 
• Late Drop/ Withdrawal request: Undergraduate | Graduate
• Leave Request
• Reinstatement (from academic disqualification): Undergraduate | Graduate
• Petition for a Repeat Exception(use if repeating a class for the 2nd or more times (i.e. attempting a class for 3rd time) and/or repeating in excess of 28 units, DocuSign)
• Retroactive Requests for 1290R (Graduate Students only)
• Special Session Forms 
• Step to College/ Dual Enrollment program Registration
• Summer Session Forms
• Time Conflict Consent Request (DocuSign)
• Winter Session Forms

Family Educational Right & Privacy Act (FERPA)

• The guide on how to complete the Authorization to Release Information [pdf]

Grades / Grading

• Audit Option Form (DocuSign, Deadline to file is the last day to add/ drop at 5 p.m.)
• Credit/ No Credit Option Form (Contact your major advisor to initiate this process, your advisor will submit an Advisor Request for CR/NC on your behalf through MySJSU)
• Incomplete Grade Extension Request (DocuSign)

Graduation

• Application: Undergraduate | Graduate
• Diploma - ordering a duplicate
  • Bachelor Degrees: Online | Paper [pdf]
  • Master and Doctorate Degrees: Online
• Graduation Date Change:
  • Follow these graduation date change instructions.

Major / Minor / Catalog Rights Changes

• Undergraduate Students:
  • Need to change Major or Minor, contact your New Major/ Minor Advisor at your College Success Center. Your advisor will need to submit an Advisor Request.
  • Need to change Catalog Rights, contact an Advisor at your College Success Center. Your advisor will need to submit an Advisor Request.
    
  • Need to drop a minor, fill out Minor Drop form [pdf].
• Graduate Students
  • Submit "Change of Graduate Program petition" available on GAPE page.

Official Transcripts 

• Transcripts 

Personal Information

• Submit Personal Info Changes via Online (Primary Name, Date of Birth, SSN/ ITIN) Be sure to follow all instructions carefully.
• Personal Info Change [pdf] (Address, Phone#, Preferred Email address, Gender)

Residency for Tuition Fee Purposes

• AB540 (CA Non-Resident Tuition Exemption Request)
• Residency

Special Programs

• Certificate Program: Basic Undergraduate Certificate form [pdf] (For Department use only)
• Cross Enrollment [pdf]
• IntraSystem: Concurrent Enrollment [pdf]/ Visitor Enrollment [pdf]
• Step to College/ Dual Enrollment program Registration