Partner Organizations

New placement sites are secured through a two-step process. First, the organization must complete the New Partner Proposal Form and University Organization Agreement (UOA). Second, the SJS4 team reviews the form and UOA; if approved, the organization will be posted to SJS4 (SJSU's academic internship platform). 

Students can only begin a unpaid internship once a fully executed UOA is in place with an external organization or SJSU auxiliary. An UOA is considered fully complete only when a site is approved and then posted to SJS4. Internship placements with SJSU departments/organizations do not require an UOA. 

Note: Partners for service learning placements should visit the Center for Community Learning & Leadership website for further information. 

New Partner Organization Request

• Step 1: Complete the New Partner Proposal Form and UOA

  • A prospective partner organization will be emailed instructions to complete the New Partner Proposal Form in SJS4 once a student or faculty submits the Student/Faculty Request for a New Site. Please follow the instructions in the email and complete the New Partner Proposal Form. 

    Once the New Partner Proposal Form is submitted, a follow-up email will be sent to the organization to electronically sign the University Organization Agreement (UOA).

    Note: If an email was never received to fill out the New Partner Proposal Form or University Organization Agreement (UOA), please check the spam folder. If not found, please contact the SJS4 team at s4support@sjsu.edu and ask the team to send a new email. 

• Step 2: SJS4 team reviews submissions 

  • After an organization submits the New Partner Proposal Form and UOA, it is then reviewed by the SJS4 team. 

    If the New Partner Proposal Form and UOA are approved by the SJS4 team, the organization’s listing will be published to SJS4 to signify approval. Once a site is posted to SJS4, a student can begin their unpaid academic internship.

    If the New Partner Proposal Form and UOA are not accepted by the SJS4 team, the partner organization will receive a follow-up email with details.

Modifying an University Organization Agreement (UOA)

Organizations requiring modifications to the UOA must submit a request in writing (email acceptable) to the S4 Support Team or relevant instructor. A one-dollar requisition must be initiated to generate a Purchase Order that will allow the UOA to be modified. Please contact s4support@sjsu.edu for further assistance.

• Request modifications to the University Organization Agreement (UOA)
  • 1. Organizations requiring modifications to the UOA must submit a request in writing (email acceptable) to the S4 Support Team (s4support@sjsu.edu) or relevant instructor.
    2. The S4 Support Team or the appropriate department administrator forwards the requested changes to a Contract Analyst in SJSU Strategic Sourcing - Contracts & Procurement Services unit by using an one-dollar requisition to generate a Purchase Order.
    3. A Contract Analyst will work directly with the organization to modify the UOA. 
    4. Once the UOA is modified and signed by SJSU (and additionally the New Partner Proposal Form is approved by the SJS4 team), the placement site will be published on SJS4. Once the site is listed on SJS4, the student can enroll in their internship course and begin the internship. 

Renewing an University Organization Agreement (UOA)

UOAs expire after 5 years (unless modified to be valid for a shorter period of time by an organization). Partner organizations that worked with an SJSU department for an academic internship placement should contact that particular department to renew an expiring UOA. In all other cases, partner organizations should email the SJS4 team at s4support@sjsu.edu to inquire about renewing a UOA.

For additional information visit the Frequently Asked Questions page or email your question(s) to s4support@sjsu.edu.